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Virtual Phone System: An Ultimate Guide to Selecting the Best Provider for Your Business

Are you still using old landlines to reach out to your clients? Did you invest in a virtual phone system to boost your client’s support?  If not, then you might be ignoring a platform to grow your business and skyrocket your sales. We are living in the 21st century, and we have to adopt advanced technologies to make our businesses stand out in the market.  Thus, invest in a cloud phone system instead of outdated landlines to survive in this competitive market. You can easily spread your team across the globe with these advanced technologies. Because there is no need to stay in the office to reach out to the client. This virtual phone system allows employees to connect with their clients at any time. Meanwhile, hiring a virtual phone system agent can cut your expenses and scale efficiencies.

In this blog, we have briefly discussed about what is a virtual system, its benefits, features, and, how it works:

What is Virtual Phone System

A “virtual system” is also known as VOIP which means “Voice over Internet Protocol”. It is a system that transfers the data and your voice over the internet. Additionally, this system is also known as a cloud-based phone system because when you transfer data, it is stored in the cloud. “Virtual phone systems” are simple and easy to use as compared to outdated phone systems that require licensing and bulky hardware. You just need to arrange a device and a good internet connection.  

How Does a Virtual Phone System Work?

The procedure for using a virtual phone system is very simple. Virtual phone system simply converts analog phone calls into digital signals. After that, it decodes digital signals into (IP) the intended protocol, and those Internet protocol packets are converted into phone signals when the other person receives your call. The call is routed via traditional phone with a VOIP adapter or cloud-based or virtual PBX. Meanwhile, if you are using a traditional phone, you can be plugged into your router. Another benefit of using virtual phone systems in your business is you can use these phones anywhere with a good internet connection. This is how a virtual phone system works.

Advantages of Using a Virtual Phone System

There are many advantages of using a virtual phone system for your business. Here are the 5 key advantages of using a virtual phone system:

1. Lowe Call Rates

Using a virtual system is more affordable as compared to using a PBX phone system. This is because VoIP service gives you a heavy discount, and provides you unlimited local call bundles and international minutes in subscriptions. Meanwhile, the maintenance cost and installation costs are also affordable as compared to other alternatives. Additionally, by using a virtual phone system, you can also save on the amount of infrastructure, office space rent, additional hardware, and more.

2. Remote-Work Friendly

This is one of the key benefits of using a virtual phone system for your business. Because, using a virtual phone system allows you to receive calls from multiple devices, so you can use any device at any time. You just need to have a good internet connection and device. After fulfilling these requirements, the virtual phone system allows you to work from any part of the world.

3. Flexibility

Virtual phone systems offer you easy scaling options and allow you to increase and decrease the phone features and number of users. On the other hand, if you scale a landline system, then you require more copper wiring which is expensive, time-consuming, and tedious.

4. Superior Voice Quality

Using virtual phone systems is a great way to grow your business and approach clients without any difficulty. The connection speed and reception quality of VoIP are better because of virtual compressed sound and video algorithms that preserve quality. Most landline systems minimize the transmission data load.

5. More Call Features

Another key benefit of using virtual phone systems is using various communication tools and multitasking. Furthermore, the interesting feature of using virtual phone systems is reviewing a transcribed voicemail, and reviewing and forwarding messages in your CRM tool.

Top Features of Hiring a Virtual Phone System Agent:

Interactive Voice Response
Provides you with international numbers
Rout your calls
Record your calls
Monitor your calls

Wrap Up

Adopting advanced technology for your business is a great way to grow your business and enhance your sales. Similarly, using virtual phone systems can benefit your business and help you to enhance your client service operations. Now companies can easily manage their call centers remotely by employing cloud-based technology. So, if you are running a business and looking for advanced features such as virtual call systems, analytics, and automation, you can contact Kolaxo Contact Center Services to improve overall client satisfaction.